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Chairman   

                5 July 2012

 

7/2012 / Page

 

 

PRESTON PARISH COUNCIL 

 

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING  

HELD ON THURSDAY, 3 MAY 2012 

 

PRESENT:  Cl r Mrs C Sutton, (Chairman), Cl r Mrs P Chester-Master (Vice-Chairman), Cl r R Canton, Cl r 
Mrs R Freyne, Cl r Mrs J Tomblin, Cl r Ms J Layton (District) and Mrs C Braidwood (Clerk) 
 

1. 

Election of Chairman 
Cl r Mrs Sutton was re-elected Chairman to hold office until the Annual Council Meeting 
2013 and signed her Acceptance of Office. 

 

Cl r Mrs Chester-Masters proposed a vote of thanks to the Chairman for her work during the 
previous year. 

 

 

2. 

Election of Vice Chairman 
Cl r Mrs Chester-Masters was re-elected Vice Chairman to hold office until the Annual 
Council Meeting 2013 

 

 

3. 

Apologies and Reasons for Absence  
Cl r N Price (Personal), Cl r E Jenkins (District), Cl r C Bennett (District) and Cl r S Parsons 
(County) 

   

4. 

Declarations of Interest and Update Register of Members’ Interests (as required) 
None. 

 

 

5. 

Acceptance and signing of Minutes of Meeting held on Thursday, 1 March 2012 
RESOLUTION 8/12 
It was agreed that the Minutes were a true and accurate record of the previous meeting 
and were signed by the Chairman. 

 

 

6. 

Matters Arising from the Minutes 
  Dog Fouling 

It was noted that the situation local y remains unchanged.  Members’ attention was 
brought to a recent article in the press about Flintshire County Council’s trial using an 
anaerobic digester to dispose of dog waste. 

  South Cerney Outdoor Activity Centre (SCOAC) 

Members were advised that arrangements were in hand to issue a lease to new tenants 
but concern was expressed that costs may rise and that it may become more 
commercialised. 

  Remodelling of Preston Toll Bar 

Details were to be placed on the noticeboards and comments requested from members 
of the public. 

  Litter on Kingshill Lane – response from Cirencester Town Football Club 

In view of the reply received from Cirencester Town Footbal  Club it was agreed to take 
this up with CDC who has responsibility for street cleaning. 

 

 

7. 

Co-Option to Fill the Vacancy 
RESOLUTION 9/12 
It was unanimously resolved to co-opt Mrs Sue Cameron to the vacancy. 

 

 

8. 

County and District Councillors 
Cl r Ms Layton (District) advised that she had recently attended a meeting on the National 
Planning Framework and recommended that the Council should consider a Neighbourhood 
Development Plan. 

 

 

9. 

To Receive Questions from the Public 
None 

 

 

10. 

Playing Field 

background image

Chairman   

                5 July 2012

 

8/2012 / Page 

 

Cl r Canton advised that there had been few problems recently although on one occasion 
the chain for the swings had been wrapped around the frame.  It was agreed to keep an 
eye on situation.  There had been no repetition of overnight camping. 

 

 

11. 

Village Hall - To Receive Management Committee Report well.   
The Chairman stated that the Quiz Evening had gone very well with approx. 30 people 
attending.  The Committee are considering instal ing double glazing at an approximate cost 
of £2,000 but it was noted that the convector heaters are working very well.  Members 
unanimously agreed that the refurbishment of the building had made a great deal of 
difference to the cohesiveness of the vil age. 

 

 

12. 

Finance 

12.1  Financial Statement for Year Ending 31 March 2012 

Noted 

12.2  Audit Report for Year Ending 31 March 2012 

The Internal Auditor’s report was noted.  

12.3  To Approve and Sign the Audit Return  

The Governance Statement was approved and the Audit Return signed by the Chairman 
and the Clerk / RFO. 

12.4  Bills for Payment since the last Meeting 

RESOLUTION 10/12 
It was unanimously RESOLVED to pay the fol owing outstanding bil s: 
J-Bookkeepers  Invoice dated 3 May     £65.00 to be paid by BACS 

12.5  To Consider Insurance Renewal (Attached) 

RESOLUTION 11/12 
With Insurance renewal due on 1 June 2012, it was RESOLVED to delegate responsibility to 
the Chairman and Clerk who would confirm arrangements by email. 

 

 

13. 

Planning 

  None. 

 

 

14. 

Website  
The Clerk advised that little development had taken place recently but that work would 
continue during the summer. 

 

 

15. 

To Consider Arrangements for Celebrating the Queen’s Diamond Jubilee – June 2012 
RESOLUTION 12/12
 
It was agreed to order 72 mugs with ‘Preston Vil age’ personalised printing on the reverse at 
a cost of £176.40 + VAT together with 5 lengths of bunting (including 1 free) at a cost of 
£16.00. 
It was agreed that al  children of the Vil age under 12 years of age by 31 December 2012 
should receive a commemorative mug and that the surplus could be sold at £3 per mug.  
Cl r Mrs Freyne advised that any leftover could be used by the Cricket Club.  Cl rs Mrs Sutton, 
Freyne and Tomblin would make the necessary arrangements with Cl r Mrs Tomblin being 
responsible for road closure signs.  The Clerk was requested to notify residents via the Vil age 
Newsletter that the times stated in the May edition were incorrect. 

 

 

16. 

Correspondence 

 

  Correspondence Information Sheet – attached 

Noted 

 

  Gloucestershire Highways – Changes to Contacts – Scott Macaulay-Lowe 

Noted.  It was agreed to request a site meeting with Mr Macauley-Lowe to look at a safe 
crossing for pedestrians and cycles once the gap in the Tol  Bar is closed. 

 

  RIAT – Invitation to Briefing – 16 May 2012 

No-one available to attend. 

 

  GCC – Vacancies for 2 new members of Independent Remuneration Panel 

Noted 

 

  CDC – Building Trade Seminar – 12 June 

Noted.  It was agreed to pass details to Kendrick Joiners in Vil age Farm. 

 

  GAPTC – Call for Resolutions for AGM 

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Chairman   

                5 July 2012 

9/2012 / Page 

 

Noted 

 

 

17. 

Any Other Business 

  Members were advised that notices have been instal ed in the Churchyard 

requesting dog owners to keep their dogs on a lead and to pick up waste.  

  Cl r Mrs Tomblin advised that she wil  not be available for the next meeting. 

 

 

18. 

Date and Time of Next Meeting – Parish Council Meeting 
Thursday, 5 July 2012 at 7.00 pm in the Village Hall 

 
 

There being no further business the meeting closed at 9.25 pm