Annual Parish Council Meeting - 9 May 2024




1.          Election of Chairman - To hold office until the Annual Council Meeting 2025

2.          Election of Vice Chairman -  To hold office until the Annual Council Meeting 2025

3.          Councillor’s Portfolios

Cllr J Tomblin (Chairman) -   Village Hall and Playing Field

Cllr S Cameron (Vice Chairman) -  Village Hall

Cllr N Price -  Village Maintenance and Finance

Cllr A Miles - Neighbourhood Watch

Cllr A Stone -  Planning and Highways and to assist with Village Hall projects, as required

Cllr Mrs H Lynas -  Footpaths

4.          Apologies and Reasons for Absence    

5.          Declarations of Interest and Update Register of Members’ Interests (as required)

6.          To Co-Opt to Fill the Vacancy

7.          Acceptance and signing of Minutes of Meeting held on Thursday, 14 March 2024

8.          Matters Arising from the Minutes

                    Poplar Trees on Playing Field Boundary

9.          To Receive Questions from the Public

10.          Playing Field

                    To Consider Heads of Terms for new Lease

                    To Consider Annual Safety Report

11.          Village Hall

          To Receive Minutes from the Annual General Meeting and the Committee Meeting both held on 25 March 2023

                    To Receive Verbal Update from Trustees

12.          Finance

          12.1          Audit Return for Year Ending 31 March 2024

                              To Consider the Annual Internal Audit Report

                              To Consider, Approve and Sign the Annual Governance Statement

                              To Consider, Approve and Sign the Annual Accounting Statements

          12.2          To Consider and Approve Budget and Bank Reconciliation up to 30 April 2024

          12.3          To Approve Bills for Payment as detailed on the attached Schedule

          12.5          To Consider Renewal of GAPTC Membership

          12.6          To Consider Annual Insurance Renewal

13.          Planning

          13.1          New Planning Applications

                    24/01082/FUL.  Creed House Preston Cirencester Gloucestershire GL7 5PR.      Erection of two-storey rear extension, single-storey side extension, first-floor extension and garage conversion

                    24/01102/FUL   Preston Court Siddington Cirencester Gloucestershire GL7 6ET.     Erection of single storey greenhouse/garden room. Erection of single storey side extension to garage with conversion of garage loft into ancillary accommodation, installation of rooflights, Brise-Soleil, roof mounted PV Panels and flag pole

          13.2          Planning Applications Responded to Since Last Meeting

                    24/00822/FUL and 24/00823/LBC. Forty Farm Kingshill Lane Preston Cirencester Gloucestershire.   Full Application for Erection of 3 No dwellings to replace existing barns, conversion of stone threshing barn and attached cow byre into two dwellings and re-use of existing Dutch barn for car parking and cycle storage.       No Objections

          24/00679/LBC. Buttress Cottage 90 Preston Cirencester Gloucestershire GL7 5PR     Replace damaged corrugated asbestos roof sheets of outbuilding with Classic Bitumen Corrugated Roof Sheet and add internal fibreglass insulation.        No Objections

24/00765/FUL  and  24/00766/LBC.     Forty Farm Kingshill Lane Preston Cirencester Gloucestershire.    Conversion of agricultural outbuilding to residential use.   No Objections

          13.3.    Planning Decisions Received - None

          13.4          Planning Correspondence  - None

          13.5          Any Urgent Planning Items Received since Publication of the Agenda

14.          Correspondence

          Cirencester Waterways: Environment and People Symposium  - 12 June 2024

          Any Urgent Items Received Since Publication of the Agenda

15.          Any Other Business

Please Note:  Decisions cannot be taken under this item.  It is an opportunity for Members to bring issues to the Council’s attention or items for future meetings.

16.          Date and Time of Next Meeting Thursday, 7 July 2024 at 7.00 pm in the Village Hall